How to choose
the ideal space for an event
1. LIST THE MAIN NEEDS OF YOUR EVENT
Starting with a list of features necessary for your event to happen is a great starting point. Depending on the type of corporate event you want to promote, these features may change, but keep them handy when negotiating your corporate event space:
- Set possible dates for the event;
- Sketch the type of space you need;
- List details about the necessary infrastructure, such as auditorium, kitchen, parking, etc.;
- Set a budget for space rental.
The tip is to think about the event in practice and begin to list the items that are indispensable for everything to happen as planned.
2. MAKE A LIST OF GUESTS IN ADVANCE
An appropriate corporate event space should be able to receive the total number of guests defined for the occasion in a comfortable manner.
For this reason, having a prior list of participants is key to defining the best location. If this can not be done, it is necessary to at least estimate the audience present so that you will not be surprised by overcrowding or use a space above your needs.
This is a step that must be well defined and anticipated so that the choice of space can be accomplished without last minute surprises.
3. CONSIDER THE DIFFERENTIALS OF THE PLACE
When defining a space for corporate events, always take into consideration the differentials offered by the contracted place.
For smaller events, a good option is to use a Coworking, very suitable for those companies that are starting and that can promote integration with other entrepreneurs with more direct and simple access.
This system consists in the sharing of activities by several companies in the same space. Therefore, it is possible to hold events with an ideal structure for the dissemination of your brand and integration parties.
4. MAKE A CHECKLIST BEFORE CLOSING CONTRACT
Whenever you want to look for a venue for corporate events, consider a set of factors that will ensure greater assurance that your choice was correct and that your event will not take unnecessary risks.
We can cite the main aspects to be considered:
This is a priority point for choosing the right environment because it ensures that the site is authorized to operate by the responsible bodies. In addition, be sure to check if the space has authorization and if you have had other events similar to yours recently.
Evaluate the local security structure, both premises and support teams, as well as emergency exits and security for access control, fire fighting equipment, etc. In addition to internal security, make sure the location is part of areas that are at risk of burglary.
Visit the place before closing the contract. Make sure it is easy to get to by both car and public transport. Watch the space in operation and imagine how your audience can move during the event.
CLEANING AND LOCAL SANITARY CONDITIONS
Check how the site is cleaned and also if the conservation of the premises is adequate. Having a good sanitary structure is important, including areas for people with special needs.