Setting goals, development of the concept and participant experience, analysis, and definition of tools and technology to be used
Development of a unique visual image for the event (signage, invitations, presentation templates, menus, lanyards, among others)
Formation of the production team and task assignment
Development of a schedule with stages from preparation to post-event
Selection and contracting of partners such as catering, audiovisuals, entertainment, decoration, transportation
Coordination of all logistical aspects, such as ensuring delivery deadlines, prints, furniture, rooming list management, among others
Preparation of the event communication and manage invitations
Manage delivery and set-up within the defined deadlines of all contracted services
Reception and registration of participants. Provision of useful information about the event (schedules, access to event spaces, among others)
Event monitoring and scheduled activities, as well as monitoring of other fundamental aspects such as cleaning of spaces, including restrooms; obtaining real-time feedback
Management and monitoring of all involved partners to ensure the contracted service levels
Preparation and validation of the subsequent moments to guarantee the continuous success of the event without last-minute unforeseen events
Coordination and monitoring of the dismantling of all equipment
Manage feedback from participants and the client’s organizing team to evaluate event satisfaction
Presentation and discussion of event results. Analysis of all contracted and executed items versus achieved objectives
Validation of final costs, including any extras incurred during the event. Closing of accounts and billing all involved entities
Notes: The 360º Events management service has an associated value. Find out more using the contact forms.
At Venuesin, we specialize in finding the ideal place to hold your Corporate Event. With a database of hundreds of suppliers, Venuesin is a free service which allows professionals to receive several proposals for venues, restaurants, hotels and other additional services needed to plan a successful Event.
Essential answers to the most common questions about event planning.
It's a complete and integrated management service: creative concept, branding and visual identity, venue selection, catering, audiovisuals, logistics, supplier coordination, and on-site support on the day of the event . The client has a single point of contact for everything, from the initial briefing to the closing.
Yes. With 360° Production, the Venuesin team is present on-site on the day of the event, coordinating suppliers, managing unforeseen circumstances, and ensuring that everything goes according to plan. The client can then focus on their guests and the objectives of the event.
In 360° Production, Venuesin tracks every budget item from the planning phase to the event's closing. The client has complete visibility over costs in real time and receives a final expense report. No deviations, no surprises.
Yes. Through our Event Design service (3D + Branding) , you can visualize the complete concept of your event before hiring any vendors: visual identity, 3D space layout, and all production elements. Ideal for internal presentations or moving forward with complete confidence.
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